We are currently looking for Candidates for our Client, a multinational and rapidly growing company in the multi-energy industry, for the position of:
Office and Accounting Assistant
Location: Warsaw (work from office in Śródmieście)
Responsibilities:
Administrative work:
- Establishing new Vendors, Customers, and Business Partners for SAP – preparation of tickets,
- Scanning and registering invoices to ISS, labelling of letters and invoices for SAP, and introducing them to SAP,
- Registering letters and documents in/out in the Document Management System (supporting SAP)
- Keeping all files with agreements updated, registering changes to the agreements,
- Preparing documents for archiving for an external archive,
- Orders of stationer,
- Handling all in–out correspondence.
Landowners’ administration in SAP and paper documents:
- Keeping updates of the databases of all land lease agreement
- Preparing documents for landowners in case of changes in cooperation with lawyers and notary
- Keeping files of all land lease agreements
- Mailings to the landowners
- Preparing and monitoring changes necessary to be amended in the SAP module and preparing tickets with implemented changes.
- Meetings with landowners on site in case of a need to collect documents and renegotiate the land lease agreements.
Other:
- Administrative support for the Head of Operations and the Financial Specialist in daily duties,
- Support in the preparation of summaries, reports, and presentations,
- Secretarial support, organization, and handling of meetings,
- Organization of business trips,
- Ensuring and coordinating the efficient flow of information and cooperation with other team members,
- Preparing documents for the management board for translation.
Experience:
- Must have computer skills (MS Office) with excellence in Excel,
- Experience in the above-mentioned or related position is also an important issue. The candidate should have, among others: organizational and interpersonal skills, communication skills, high personal culture, ability to work independently under time pressure, as well as openness, creativity and responsibility,
- Expected higher education (min. Bachelor Degree, BBA),
- Language skills: English communicative with the possibility to understand accounting matters in English because the system SAP is established in English,
- Driving license B could be an asset.