For our client, an international company in the petrochemical industry, we are looking for candidates for the following positions:
Administrative assistant with French
(Warsaw)
Responsibility:
- Analyze, scan and check the compliance of the customer’s international invoices
- Process invoices using a specific tool dedicated to automatic data recognition (Flexicapture) to ensure good data integration into the commercial software (ARTIC),
- Check the integrated data (product submitted to recoverable VAT or not) and input the invoice lines if necessary
- Notify to the customers in case of rejected invoices
- Participate with the registration of filling lists of fuel
- Gather all the invoices and mandatory documents within ARTIC (software) before sending to the different EU tax or customs offices,
- Check the reliability of each claim before their submission to the Tax Administration by the Customer Officers (respect of the sending periods)
- Participate in various administrative tasks in cooperation with the Customer Officers referring to the customer portfolio and the submission of the VAT or diesel claims
- Work in coordination with HQ in France
Requirements:
- Good sense of analysis, rigor, organization, autonomy and personal commitment
- University or School level ( Master) and a minimum of professional experience required
- Polish and French spoken, 3rd / 4th language needed and willing to work in an international context
- Microsoft Office tools and ability to adapt to technical software
- Working with a high level of requirements and strong reactivity
- Making sure to provide a high quality service
The Client offers:
- Employment contract
- An interesting job in a multinational company
- Benefits package